Conversely, if you treat every email as unimportant, you might miss out on critical opportunities. If you treat every email as urgent, you'll get buried pretty quickly. Prioritize your emails (and automate your inbox)Įven though mom might be anxiously awaiting your email reply, that doesn't mean the message is urgent. Let's discuss how to turn emails into tasks as part of an efficient, productivity-boosting system (no Post-its required)! How to transform your inbox into a lean, mean task management machine 1. An efficient email-to-tasks system declutters your inbox, boosts productivity, and puts you back in control of your inbox. Or maybe you set up a daily time slot to manage your email, but you quickly get distracted, and you can never seem to get on top of the mountain of messages. And I've got 100 Post-it® Notes to prove it! But notepads scattered all over our desk, office, or phone is not the best long-term solution. Maybe we have a whiteboard or random notepads where we jot down action items and due dates. So instead, we do our best to keep track of emails and set up something that, on the surface, appears to be an email tasks system but leaves us with constant frustration. Why do we need an email-to-tasks system?įor many of us, getting to Inbox Zero seems impossible. But what happens when your inbox grows, and copying and pasting becomes too tedious? Use an email-to-tasks system that creates a more tidy inbox and uses automation to organize your email messages behind the scenes. Keyboard shortcuts, AI triage, automated follow ups, scheduled sends Get Started with Superhuman Automate the transfer of emails into related categories (aka to-do lists) without lifting a finger. Superhuman allows you to create and automate email categories. Automate with Superhuman splits: Use Superhuman splits as your to-do list.Fill in the task details with mode information. You can add the subject line, body of the email and more and auto-fill a task description directly from the email's contents. Email clients such as Microsoft Outlook also have similar features. Email clients: Use the " Add to Tasks" function in Gmail.Here's how to send tasks to your Trello board and how to connect email with Asana. You might need to install plugins or forward your emails to a unique address which still requires a few steps, but it could be a good option if you are looking for a simple forwarding function. Email forwarding: If you use project management software such as Trello or Asana, send your email to create a new task on those platforms.This method requires considerable manual intervention, but it can be a quick solution for a few random to-do list items. Copy and paste: A bit archaic, but if you have an external project management system, copy and paste the contents of your email into a task on your to-do list or external system.How do you turn your emails into tasks? We outline the most common ways below. In this post, we're not only going to show you how to turn an email into a task, but also how to turn your inbox into a system that speeds up email management! You'll learn how to keep a decluttered inbox with a simple and consistent way to manage your tasks and workload. Your inbox shouldn't be a glorified to-do list, but you can make it a task management system that works within your daily workflow and boosts your productivity! Copying and pasting email content into a to-do list is helpful, but it's not a scalable solution because it will eat your productivity as your to-do list grows. Turning emails into tasks is only the first part of an organized email system. Let's face it: those emails don't always get read! And they're rapidly filling up your inbox, contributing to ongoing clutter. Do you use email as your to-do list? If so, how much unread email is sitting in your inbox right now?
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |